Why Do You Need An Employee Intranet Tool For Onboarding?

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A company’s new hires are frequently in a transition period during which they may suffer physical, emotional, mental, and professional problems as a result of unfamiliar cultures and operations. It’s unusual for someone to quickly acclimate to a new work setting. As a result, firms should pay close attention to the employee onboarding solutions.

Employee onboarding tools are agents used in a program through which all the freshly hired employees are taught about the processes involved in the business and how their roles contribute towards the company’s overall success.

It offers generous compensation not only to new employees but also to bosses. It facilitates the onboarding of new employees, promotes business culture, and encourages employees to be more socially engaged and collaborative at work. 

Here are some of the features you’ll discover in user onboarding software:

  • Welcome Portal

Onboarding software can be thought of as a centralized management solution for your HR department. Knowing this, you should think about creating an employee welcome portal. It should be user-friendly and interesting enough to lessen the danger of people leaving your organization before and after they start working with you. It should act as an information hub, allowing you and the new hire to communicate more easily.

All information that new hires should be aware of when they join your team should be included on the welcome portal. It needs to tell them about their first day of training, their job description and primary responsibilities, the location of their office, and the names of their primary contacts. 

Visual information can also aid in the orientation of new hires. For more engaging content on the web, there should be an ability to publish photos and videos. Even a simplistic welcome note from the big guy upstairs. 

  • Task Management

Not only does HR have a role in preparing for new hire onboarding using cms for employee intranet, but it also involves other departments. It can be difficult to keep track of who has accomplished their allocated tasks with this level of collaboration. As a result, search for software that includes a task manager and checklist feature to encourage individuals to take action.

You should be able to see if the new employee’s workstation, including laptop and email, has already been set up by IT. It should also show you whether the finance department has prepared the new hire’s payroll information.

Their direct supervisor must also schedule introductions and check-in meetings, which they must be able to do through the app.

  • Integration

You should be able to smoothly connect the onboarding software you chose if you already have a Human Resource Information System (HRIS). After all, the newbie will quickly become an integral part of your team. Ensure that your current software is integrated and compatible to avoid having to re-encode employee data.

Any data saved in one app should be accessible in the other. For example, a new hire’s contact information should be available in real-time on your HRIS. On the other hand, new hires should be familiar with their team profiles, which are normally arranged in the HR system. To make delegating duties and sending out notifications easier, the onboarding software must maximize the reporting relationships defined by the HRIS.

The Benefit Of Using Onboarding Software?

The onboarding experience of a new employee is critical because it creates a positive first impression for both sides in the working relationship. The new hire will feel more at ease as they acclimatize to the entire business environment and operations, and the employers will be able to assess the skills and potential of their newly hired employees right away.


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