7 Essential Features Every Modern Property Manager Should Offer

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Managing a property isn’t easy. The constant follow-ups and everyday tasks can quickly become overwhelming. Traditionally, property managers have faced complex challenges and continuous struggles. However, a new officer has emerged — the modern property manager.

Modern property managers oversee properties more efficiently and effectively than their traditional counterparts do. It’s all thanks to one vital tool — technology. But how can you find the right one for your needs?

In the subsequent sections of this post, you will learn the essential features every property owner should offer. By adding these features to your property management process, you can reap their benefits without any hassle.

Essential Features Of Modern Property Managers

1. Coordinating And Tracking Maintenance

One of the most challenging aspects of managing a property is maintaining it. And so, a property manager has one primary purpose; to keep the property in good repair and comply with health and safety regulations. But there’s more to this — property managers may need to work with vendors, contractors, or technicians to complete repairs and improvements.

The maintenance process, however, is time-consuming and requires careful communication and planning. Fortunately, a Nashville property manager can provide you with efficient repair coordination and tracking systems. Through these services, tenants can access the tenant portal and submit maintenance requests in various ways.

2. Online Rent Collection and Payment

Two crucial activities are essential when managing a property — online rent collection and payment. These days, several digital payments have emerged. And the times when people frequently used cash and checks have become less practical, efficient, and secure. This development calls for streamlined web-based rental payment processing for all parties involved.

A web-based rental payment system, like PayPal, can give you convenience and enables tenants to securely and effortlessly settle their rent using various payment methods. Moreover, property managers will find it easier to pay owners online without dealing with bank deposits or physical transfers.

3. Tenant Portal and Communication

Modern real estate managers must incorporate a user-friendly platform allowing tenants to communicate and access relevant details. The tenant platform enables users to oversee diverse facets of their rentals digitally. For example, it allows users to request maintenance, obtain lease agreements, or monitor payment statuses.

This platform grants tenants unparalleled ease, openness, and control over their rental experience. Furthermore, both tenants and property managers can expect to save time through reduced communication demands. And so, removing paperwork from property management tasks enhances efficiency and accuracy via tenant portals.

4. Financial Reporting And Analysis

Profitability and return on investment are essential goals of property management. To accomplish this, the property manager must provide transparent financial reporting to property owners.

However, financial reporting can be a tedious and complicated process that requires extensive data collection, calculation, and presentation. That’s why modern property managers should offer software for generating financial reports automatically and accurately.

Financial reporting software provides many benefits, for example, enabling informed decision-making, analyzing investments accurately, and complying with tax laws.

5. Tenant Screening and Lease Management

Finding and selecting the right tenants is critical to successfully managing rental properties. A tenant screening evaluates prospective tenants based on their credit history, criminal background, rental history, and other factors.

Investing in a tenant credit check can provide peace of mind regarding timely rent payments and property preservation. However, the thorough nature of tenant screening entails an extensive examination, necessitating substantial investments of time and money.

In this manner, modern property managers must furnish tenants with intuitive filtering options. This tool will give property owners extensive information on prospective renters.

6. Remote Property Monitoring And Security

The idea of distant observation and protection for rental homes employs advanced security gadgetry, which enables property supervisors to survey and shield these dwellings remotely.

Top-notch security arrangements give users live monitoring capabilities, thorough video recordings, and absolute command over their environment thanks to a cutting-edge assortment of surveillance hardware, access control technologies, subtle sensors, and warning systems.

Remote home observation and protection can increase asset protection and peace of thought for owners and lessees through services such as video surveillance cameras that provide asset managers with real-time and recorded pics from any location. The system allows for immediate notification of property managers regarding security breaches like burglaries, fires, floods, or blackouts.

7. Data-Driven Insights And Predictive Analytics

Using predictive analytics, data-driven insights, and tools helps predict forthcoming market patterns and rental requirements by analyzing historical, current, and expected future data. Machine learning fuels the ability to analyze complex information and generate tailored suggestions.

Data-driven insights and predictive analytics can help modern property managers set optimal rental prices and property investment strategies by providing features. One of them is rental price optimization — a process that enables property managers to adjust rental rates based on various factors dynamically.

Moreover, through property investment analysis, managers may assess distinct holdings’ viability and earning capacity by considering the market price, money stream, return on investment, or chance.


The evolving nature of the real estate market necessitates that property management companies must adjust and create new solutions to satisfy the needs of both tenants and owners. Fortunately, these seven crucial aspects will assist modern property managers in impressing their clients with unparalleled support.

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